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Back-Office Support for Real Estate | Pivit
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Every New Property Adds a Layer of Financial Complexity You Didn't Plan For

The first property was manageable. You tracked income and expenses, handled vendor payments, and filed taxes without too much pain. But by the time you're managing five properties across two entities with different ownership structures, everything starts breaking.

Rental income from one property gets miscategorized under another. Vendor invoices sit unpaid because nobody's tracking them across locations. Commission splits are calculated manually and differently every time. Property-level P&L reports don't exist, so you can't tell which assets are performing and which are dragging you down.

Real estate operations need property-level, entity-level, and portfolio-level financial visibility simultaneously. That's not a spreadsheet job. That's a systems job.

Financial and Operational Structure Built for Portfolio Complexity

Every Pivit service applies to real estate. Here's how each one works across your properties, entities, and transactions:

Process Systemization

Tenant onboarding, lease renewal workflows, vendor management procedures, maintenance request routing, property inspection checklists, documented and standardized so your team handles every property the same way regardless of who's managing it.

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Workflow Automations

Automate rent collection reminders, late payment escalations, lease expiration alerts, vendor payment triggers, and maintenance scheduling. Your properties run on systems, not on someone remembering to follow up.

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Administrative Assistance

Tenant communication, vendor coordination, document management across properties, lease file organization, insurance tracking, and scheduling, handled without adding headcount to your management company.

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Bookkeeping

Property-level income and expense tracking, multi-entity reconciliation, security deposit accounting, CAM charge calculations, and monthly financial reporting by property, by entity, and at the portfolio level. Know exactly how each asset is performing.

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Payroll

Property managers, maintenance staff, leasing agents, and contractors, across different locations, entities, and compensation structures. We handle the payroll complexity that comes with a growing real estate operation.

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Tax

Entity-appropriate record keeping across LLCs, partnerships, and holding companies. Depreciation schedules maintained, 1031 exchange documentation organized, and year-end tax packages prepared for each entity your CPA needs to file.

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This Is for You If…

You can't tell which properties are profitable and which are draining cash.

Because your financials aren't tracked at the property level. You're managing blind.

You're managing multiple entities and the books are a mess.

Income, expenses, and distributions get crossed between LLCs and you're not sure what belongs where.

Vendor payments are falling through the cracks.

Across properties, nobody's tracking who's been paid, who's outstanding, and what's overdue.

Tax season is a scramble across multiple entities.

Your CPA needs separate packages for each entity and you're pulling documents from five different places.

Your operations depend on one person's knowledge.

If your property manager leaves, everything they knew about processes, vendors, and tenant history walks out with them.

Most Real Estate Operators Start Here

The entry point depends on the complexity of your portfolio and where the biggest pain sits:

Bookkeeping + Tax

Multi-entity financial tracking with property-level reporting and year-end tax packages for each entity. The most common starting point for portfolio owners.

Bookkeeping + Payroll

When you're managing staff across properties and need financial clarity alongside reliable payroll across entities and locations.

Process Systemization + Admin Assistance

For management companies that need documented property management workflows and day-to-day operational support without adding full-time staff.

Not sure where to start? The diagnostic will map your portfolio's operational gaps.

Book Your Free Diagnostic

Questions from Real Estate Operators

Yes. We track income, expenses, and reconciliations at the property level, entity level, and portfolio level. Each LLC or holding company gets its own clean set of books, and you get consolidated visibility across everything.

Yes. We maintain proper accounting for security deposits, escrow accounts, and any trust-related funds, separated from operating accounts as required.

That's one of the core deliverables. Every property gets its own P&L so you can see exactly what's generating return, what's underperforming, and where expenses are out of line.

Yes. We ensure your financial records account for state-specific filing requirements, payroll tax obligations, and entity registration requirements across jurisdictions. Your CPA gets clean, state-separated data at filing time.

Both. We support individual portfolio owners managing their own properties and property management companies that need structured operations across the portfolios they manage for others. The service scope adjusts to your model.

Book a free diagnostic. We'll assess your current financial and operational structure across your properties and entities, identify the highest-priority gaps, and outline a clear plan.

Your Portfolio Is Growing. Your Back Office Should Grow With It.

Book a free diagnostic. We'll map the financial complexity across your properties and entities and show you what structured real estate operations look like.


Book Your Free Diagnostic